Industries / Restaurants & Groups
Prime cost moved two points last week. Would you know yet?
Restaurant margins are decided in weekly increments, not monthly ones. We close on your period calendar, reconcile every POS and delivery channel, and put prime cost by unit in front of you while the week can still be corrected.
At a glance
- Close cadence
- 4-4-5 and 13-period calendars, closed by day 10
- Reconciled weekly
- POS, third-party delivery, merchant settlement, banking
- Reported weekly
- Prime cost by unit against budget and last year
- Payroll handling
- Tip credit, tip pooling, FICA tip credit, Form 8027
What we handle that a general bookkeeper does not
The parts that are specific to restaurants
Period accounting, not calendar months
4-4-5 and 13-period calendars close correctly, so week-over-week comparisons stay honest and holidays fall where they should.
POS and third-party delivery reconciliation
Toast, Square, Clover and the delivery platforms reconciled to the penny — gross sales, commissions, promotions, chargebacks and the deposit that finally lands.
Tip credit, tip pooling and 8027
Tip reporting handled properly across states, FICA tip credit captured, and Form 8027 filed for large food and beverage establishments.
Prime cost by unit
Food and labour tracked together weekly against budget and last year, with theoretical-versus-actual variance flagged at the unit level.
Comp, void and discount controls
Monitoring the categories where restaurant losses actually hide, with a reviewed exception report rather than a raw dump.
Multi-entity groups
Separate entities per location consolidated into a group P&L, with intercompany and shared-service allocations handled cleanly.
What you see
Prime cost by unit, every week
Not a spreadsheet you have to build. A reviewed weekly flash with the variance already explained.
Which systems do you work in?
QuickBooks, Restaurant365, Compeat, PlateIQ and XtraChef, plus a range of POS and payroll platforms. We work in your stack rather than requiring a migration.
Do you handle single locations or only groups?
Both. The reporting scales — a single unit sees its own flash and P&L; a group sees per-unit detail plus a consolidated view.
Can you clean up prior periods?
Yes. Historical cleanup is scoped separately during onboarding so the opening balances you start from are defensible. See switching your books.
Weekly flash · illustrative
Prime cost % by unit, trailing 8 weeks
One unit above target for eight consecutive weeks is the kind of pattern a monthly close hides and a weekly flash cannot.
Bring your last P&L. We will tell you what we would change.
Twenty minutes, no deck, no obligation.